Why Choose FlowForma Forms as an Alternative to InfoPath

If your business uses InfoPath, then no doubt you’re aware that support for InfoPath is ceasing in 2026.

In addition, InfoPath does not support modern end-user access points, like mobile devices, and does not offer features that maximize the benefits of modern technology.

So, if you’re looking for a more sustainable and long-term solution, you need to start looking for an alternative for InfoPath today.

But, where do you go, and can you bring your InfoPath forms with you?

In this blog, I will answer these questions about how to go about InfoPath replacement and much more! Let's get started.

Introduction to InfoPath Forms

When looking for an alternative to InfoPath forms, it’s important to know how your business intends to digitize processes in the future.

Naturally, Microsoft is steering InfoPath customers to Power Apps and Power Automate. This may be the right fit if you’re looking for IT to build and maintain processes in the future.

This can work well for a small number of processes, but the ability to scale can be hampered by finite IT resources, resulting in slow turnaround time and poor end-user adoption.

Outsourcing is an option, but it can be costly given that processes not only need to be built but also maintained into the future.

Consultant fees can quickly ramp up and do not provide a realistic long-term solution.

However, if you want to empower process owners to build using a 100% no-code platform then it’s worth your time evaluating FlowForma as an InfoPath alternative.

Introducing Alternatives to InfoPath

FlowForma Process Automation is an award-winning platform used by mid-size and enterprise organizations to digitalize business processes at speed and scale.

FlowForma is the preferred software solution for organizations looking for a replacement for InfoPath.

FlowForma provides seamless InfoPath migration solutions and enables process owners to automate processes in-house, no matter how complex.

FlowForma can effortlessly automate everything from simple to complex processes, with a platform that combines forms, workflow, AI, analytics, governance, document generation, ready-to-go integrations, process templates and lots more. Your data is stored centrally and securely in SharePoint.

As our customers have verified, building processes in FlowForma is five times faster than Microsoft Power Apps and Power Automate.

Common use cases are across operational, finance, HR and compliance processes.

Customers are live with digital processes, empowered, and self-sufficient within 4 weeks of onboarding.

Before we step into the details of how our InfoPath migration tool works, let’s look at how one of FlowForma’s customers managed their InfoPath migration process.

Replacing InfoPath Forms with FlowForma: Eurofound Case Study

Eurofound is an EU agency which focuses on managing research, gathering information, and communicating its findings. 

In addition to the need to comply with new regulatory requirements, Eurofound faced problems with its electronic forms application.

The Microsoft InfoPath software they used was not only being discontinued, but its limited features also failed to deliver the desired workflow functionality for the agency.

Eurofound used the FlowForma InfoPath migration tool and completely replaced its electronic forms with FlowForma Process Automation.

The results were immediate and greater than Eurofound ever imagined.

Although looking for an InfoPath alternative was their immediate priority, significant productivity was also gained.

David Prithard, Systems Analyst at Eurofound commented:

"We rebuilt a process in around a week, as opposed to the month we would have needed with the old application – that’s a 75% efficiency improvement – and we’ve ended up with something much better than what we had before."

Learn more about how Eurofound Successfully Migrated its Forms Here.

Before You Start Microsoft InfoPath Migration

Before migrating forms from InfoPath, it is important to understand how InfoPath is used within your organization.

High-volume forms are worth migrating, whereas old and unused forms might be worth leaving behind.

For large-scale replacements involving many InfoPath forms, FlowForma Process Automation offers a tool that can accelerate InfoPath form replacement.

I would recommend starting with an audit to identify how your organization is currently using Microsoft InfoPath forms followed by a strategic plan to replace InfoPath.

How FlowForma’s InfoPath Replacement Tool Works

• The tool accepts the InfoPath forms template as input, interprets the template and automatically maps sections and fields onto steps and questions.

• Users can adjust the mapping to accurately replicate the form function. A FlowForma template is generated for import into any FlowForma environment.

• Finishing touches to the converted form can be applied in FlowForma using our no-code designer.

InfoPath templates

• To start, you select the InfoPath template that you wish to migrate.

• Microsoft InfoPath provides various types of sections depending on the task you need to accomplish.

• The form template and its associated sections can be converted as is, by simply clicking on ‘Add Everything’.

• Each section in Microsoft InfoPath will become a Step in FlowForma. Steps are essentially sections of the form, and users will have to supply information in each step.

• If you do not wish to add everything, you can add individual sections.

• Unwanted questions can be removed from the conversion by selecting the relevant question and clicking ‘Delete node’.

• Questions can be added from any section in InfoPath, into a chosen step in FlowForma.

• You can even create a new step in FlowForma and decide what sections and or questions you want to include in it.

• The tool generates a FlowForma template for import into any FlowForma environment.

Using a No Code Flow Designer

• Finishing touches to the converted form can be applied in FlowForma using our Flow Designer. 

• Rules can be easily added using 100% no code.

The Best Replacement for InfoPath (Webinar Recording)

To gain a deeper understanding of how quick and easy our InfoPath Migration tool is to use, you can watch our InfoPath webinar recording.

In this webinar, I provide a live demonstration of our migration tool in action.

I explain why now the time is right to say goodbye to InfoPath and demonstrate how easily organizations can migrate their processes from InfoPath to FlowForma Process Automation, using our unique InfoPath Migration tool.

The Recording Highlights:

• Why companies are choosing FlowForma as an InfoPath Migration tool

• InfoPath migration success stories

• Expert tips for your InfoPath migration

Why FlowForma is the Best InfoPath Alternative

FlowForma's InfoPath Migration tool is designed from the ground up to empower process owners to build processes without the need for coding or IT expertise.

With a single interface that integrates forms, workflow, and document generation, it eliminates the traditional dependence on IT departments.

Create Forms up to 10 Times Faster Than With InfoPath Forms

This allows business users and citizen developers, who have the deepest understanding of the processes, to create forms up to 10 times faster than with Microsoft InfoPath, resulting in a significantly improved end-user experience.

InfoPath Migration Experts to Support Your Journey

FlowForma's team of process experts will support your Microsoft InfoPath migration every step of the way. We will:

• Why finding an InfoPath alternative should be a priority in 2024

• How to migrate data seamlessly

• Enhance your current reporting capabilities

• Guide to successful workflow automation

• Provide world-class customer support

Conclusion

Hopefully, this has given you a better understanding of how you can migrate your Microsoft InfoPath forms to FlowForma and allow process owners to easily digitise processes using our 100% no-code single-build interface.

We at FlowForma are confident that our tool can help you empower your business by automating your processes without code.

We are a Microsoft Gold Partner, with over 300,000 happy global users.

Demo of FlowForma's InfoPath Migration Tool

We also have a dedicated InfoPath Migration team available for an exclusive Demo of FlowForma's InfoPath Migration Tool.

The complimentary session will provide you with valuable insights for your organization including: 

• Find out how fast, easy and intuitive InfoPath forms replacement can be

• Build replacement forms in a fraction of the original time with built-in form features that produce a better end-user experience

• 1-to-1 support from migration experts to accelerate your InfoPath replacement

• A Technical Expert to guide your journey to achieving operational excellence

Book your demo today!