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The competitive business landscape today demands agility and organizations are turning to IT process automation software to streamline workflows, reduce costs, and boost productivity. Automation tools help businesses automate repetitive tasks, enhance operational efficiency, and optimize complex business workflows.
In this article, we’ll explore the top 10 IT process automation software solutions for 2025.
Each tool offers unique features to help businesses reduce manual processes and enhance IT operations.
IT Process Automation Software: The Basics
IT process automation software is a critical tool for businesses aiming to automate routine tasks, reduce manual errors, and enhance operational efficiency.
By automating key IT functions like incident management robotic process automation, system monitoring, and configuration updates, you ensure that your resources focus on higher-value strategic initiatives such as innovation and process optimization.
Automation has become an essential component of modern IT operations. According to a report by McKinsey, businesses that implement automation solutions experience a 20% to 40% increase in efficiency.
Additionally, Gartner predicts that by 2025, over 90% of large enterprises will adopt some form of IT process automation software to optimize their complex business processes and operations.
How IT Process Automation Tools Work
Automating Repetitive Tasks
IT process automation software can handle repetitive and time-consuming tasks such as system maintenance, software updates, and incident resolution. Rather than relying on spreadsheets and emails to manage tasks, the software streamlines processes through automated workflows, minimizing human error and freeing up IT resources for more complex, strategic initiatives. According to Forbes, organizations that automate repetitive IT tasks see up to a 50% reduction in time spent on these activities.
Workflow Automation
These tools also facilitate workflow automation, particularly in processes like approval workflows for IT changes, requests, and service tickets. With an automated workflow, the approval process for changes is streamlined, reducing delays, minimizing bottlenecks, and ensuring faster completion of tasks.
For example, when a system configuration needs updating, an automated task management system can route approval requests to the right personnel without manual oversight.
Data Security and Compliance
In today’s regulatory environment, data security and compliance are paramount. IT automation software improves data security by automating compliance checks, ensuring that businesses meet both internal and external regulations.
Automated tools can continuously monitor systems for vulnerabilities and automatically implement security patches, reducing the chances of a breach. McKinsey reports that automating security updates can lower the cost of addressing cyber threats by up to 40%.
Integration Capabilities
One of the most significant advantages of IT process automation solutions is their ability to integrate with existing systems such as ERP and CRM platforms.
This seamless integration allows businesses to manage all IT operations from a centralized platform, improving data flow between departments and enhancing overall operational efficiency. By automating the connection between multiple systems, businesses can break down data silos and improve cross-functional workflows.
The Benefits of IT Process Automation
By using IT and business process automation software tools, businesses can:
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Streamline operations: Automating routine tasks helps reduce manual intervention and operational bottlenecks.
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Reduce manual tasks: Automation tools significantly cut down the amount of time IT teams spend on repetitive tasks, allowing them to focus on strategic initiatives.
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Increase operational efficiency: With automated workflows and real-time monitoring, businesses can optimize performance, reduce downtime, and improve overall productivity.
10 Top IT Process Automation Tools for Enhanced Productivity
1. FlowForma
FlowForma is a no-code digital process automation platform, highly adaptable for IT automation. Trusted by companies in industries like construction, finance, and healthcare, FlowForma empowers users to quickly automate their business processes via IT teams or fusion teams.
Key Features
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No-Code Platform: Users can automate their processes without any coding experience.
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Integration with Microsoft 365: FlowForma integrates seamlessly with Microsoft 365 and Sharepoint.
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Customizable Workflows: FlowForma offers customizable workflows that can be adjusted to meet unique business needs.
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Document Generation: Automates the creation of process-related documents for niche applications like finance, HR, procurement, etc.
Pros
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No coding required
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Pre-configured templates for procurement processes
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Integrated analytics for process optimization
Cons
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Best suited for companies already embedded in Microsoft 365
Ratings and Reviews
2. Kissflow
Kissflow offers a suite of optimization tools that are easy to use and customize. It’s an ideal choice for mid-sized businesses as it is capable of automating different workflows, incorporating approvals, and implementing checks to ensure hassle-free digital transformation for any business.
Key Features
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Workflow Automation: Customizable workflows for every industrial situation
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Real-Time Insights: Use real-time data to get a clear picture of your processes and make informed decisions.
Pros
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Simple, no-code interface
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Ideal for mid-sized companies
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Customizable workflows
Cons
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Not suitable for highly complex workflows
Ratings and Reviews
3. Tipalti
Tipalti is designed for finance teams looking to automate the entire payables process. It’s capable of automating almost all aspects of the business and is an excellent choice for new organizations looking to get things done.
Key Features
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Invoice Automation: Automates invoice processing and payments.
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Supplier Management: Manages supplier onboarding and compliance.
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Global Payments: Handles payments in multiple currencies and countries.
Pros
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Ideal for international businesses
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Automates invoicing and payments
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Strong compliance features
Cons
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Limited procurement-specific features
Ratings and Reviews
4. ServiceNow
ServiceNow is a popular IT process automation platform offering a comprehensive suite for automating service management, workflow automation, and incident and resolution process,. It is widely used by large enterprises to improve process management and customer satisfaction.
Key Features
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Service management automation: Automates incident management and change requests.
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Workflow automation: Streamlines approval processes and task assignments.
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Configuration management: Automates system configuration across multiple platforms.
Pros
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A comprehensive suite of IT tools.
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Excellent for managing complex workflows.
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Great for large enterprises with multiple systems.
Cons
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Steep learning curve.
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Expensive for small businesses.
Ratings and Reviews
5. Notion
Notion is a cloud-based, workflow automation software tool that connects multiple applications and automates repetitive tasks. It's designed to improve business operations by integrating various IT systems.
Key Features
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Cross-platform integration: Connects apps like Slack, Microsoft Teams, and Google Workspace.
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Automating processes: Automates workflows across IT systems without coding.
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Task automation: Automates approval workflows, notifications, and task assignments.
Pros
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Easy integration with over 100 business apps.
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User-friendly interface.
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Ideal for small to mid-sized businesses.
Cons
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Limited advanced automation features.
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Not suitable for highly complex workflows.
Ratings and Reviews
6. Zluri
Zluri is a SaaS management platform focused on optimizing software procurement and automating IT processes. It provides businesses with real-time visibility into SaaS usage and helps reduce unnecessary software spending.
Key Features
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SaaS management: Monitors SaaS usage and spending.
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Vendor management: Automates renewals and vendor negotiations.
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Process optimization: Uses AI-driven analytics to optimize IT workflows.
Pros
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Excellent for managing SaaS applications.
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Provides data-driven insights into software usage.
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Affordable for small businesses.
Cons
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Limited capabilities beyond SaaS management.
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Not suitable for large enterprises with complex IT infrastructure.
Ratings and Reviews
7. Atera
Atera is a remote monitoring and management platform designed for managed service providers (MSPs). It offers IT automation, system monitoring, and ticket management.
Key Features
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Remote monitoring: Automates system diagnostics and performance monitoring.
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IT service management: Provides automated ticketing and resolution workflows.
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Integration with multiple systems: Supports integration with third-party software.
Pros
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Affordable for small IT teams and MSPs.
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Easy to set up and use.
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Automates system monitoring and issue resolution.
Cons
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Limited features for large enterprises.
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Not ideal for complex IT operations.
Ratings and Reviews
8. Puppet
Puppet is an open-source automation tool focused on infrastructure automation. It is widely used by IT teams to manage server configurations and software deployment across large networks.
Key Features
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Infrastructure as code: Automates infrastructure setup and configuration.
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Compliance management: Ensures security compliance across IT systems.
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Automation platform: Scales automation across multiple servers.
Pros
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Excellent for managing large IT infrastructures.
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Robust security and compliance features.
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Scales well for large enterprises.
Cons
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A steep learning curve for new users.
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Not ideal for small businesses with simpler needs.
Ratings and Reviews
9. Appian
Appian is a powerful low-code automation platform that enables businesses to automate complex IT workflows and manage processes across departments. Known for its flexibility, Appian offers a combination of business process management (BPM), robotic process automation (RPA), and artificial intelligence (AI) to deliver comprehensive automation solutions. Appian’s enterprise-grade security and scalability make it particularly attractive for industries with stringent compliance requirements like healthcare, finance, and government.
Key Features:
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Low-code development: Allows users to build IT process automation workflows with minimal coding, making it easier for non-technical users to participate in automation efforts.
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RPA integration: Integrates seamlessly with robotic process automation (RPA) to automate repetitive tasks.
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AI & Machine Learning: Leverages AI to optimize processes and improve decision-making in business operations.
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Compliance & Security: Provides robust security features to ensure compliance with industry regulations, particularly in complex environments like healthcare and finance.
Pros:
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Ideal for businesses with complex business processes.
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Strong integration with AI and RPA for intelligent automation.
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Enterprise-grade security, making it suitable for regulated industries.
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Scalable platform for large enterprises.
Cons:
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Steep learning curve, especially for non-technical users.
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Pricing may be higher for smaller businesses or startups.
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Advanced features may require additional configuration time.
Ratings and Reviews
10. Nintex
Nintex is a widely recognized workflow automation software platform that focuses on business process automation across various industries. Known for its drag-and-drop workflow builder, Nintex is designed to help businesses automate IT operations such as document generation, approvals, and task management. Its integration with Microsoft Office 365, SharePoint, and other systems makes it a go-to solution for businesses already embedded in the Microsoft ecosystem.
Key Features:
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Drag-and-drop workflow builder: Enables IT teams to build and automate workflows without any coding experience.
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RPA integration: Combines robotic process automation with workflow automation to handle repetitive tasks.
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Process management: Offers robust tools for business process automation and project management.
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Process analytics: Provides real-time insights into process performance, helping businesses identify bottlenecks and improve efficiency.
Pros:
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User-friendly with a no-code drag-and-drop interface.
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Excellent integration with Microsoft 365 and SharePoint.
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Offers a wide range of features for process management and automation.
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Suitable for both simple and complex workflows.
Cons:
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Pricing can be on the higher side for smaller organizations.
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Limited flexibility for users outside of the Microsoft ecosystem.
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May require technical support for setting up more complex automation tasks.
Ratings and Reviews
How to Choose an IT Process Automation Tool
Choosing the right IT process automation solution depends on several factors:
Key Factors to Consider:
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Integration capabilities: Ensure the tool integrates with existing systems like ERP, CRM, and cloud services.
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Scalability: Select a solution that can grow with your business and handle increasingly complex tasks.
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Ease of use: Opt for a platform with an intuitive interface to ensure high user adoption.
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Customization: Look for automation software that allows you to create customizable workflows to meet your unique business needs.
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Data security and compliance: Ensure the tool supports data security measures and helps you comply with industry regulations.
IT Process Automation At Its Finest with FlowForma
As businesses continue to embrace digital transformation, IT process automation is becoming essential for reducing manual processes, increasing efficiency, and streamlining operations.
Among the top tools available in 2025, FlowForma stands out for its no-code automation capabilities and ease of integration with existing systems, making it an excellent choice for organizations of all sizes.
Ready to enhance your IT operations? Book a demo with FlowForma or start your free trial today to experience the benefits of IT process automation software for yourself.
