The HR automation software marketplace is a crowded space. There are multiple software solutions available, each specializing in key features and functionality.
With so much choice, how do you select the best automation software to support your HR goals?
I've done the hard work for you and compiled a list of the leading vendors in the HR automation space. In this blog, I'll walk you through the key features and benefits of each provider and provide you with a handy checklist for shortlisting the right tools to support your HR automation goals.
According to EY, 63% of organizations consider automation a top investment priority. It's great to see the focus on automation as a business priority, but the statistics should be closer to 100% at this stage in today's digital workplace.
In the digital age, working smarter and faster with the support of technology should be a prerequisite for every organization.
Process automation opens up a whole new world of opportunity for HR to make significant time savings, increase profit and improve productivity. It's a no-brainer for organizations looking to compete and win in today's hyper-competitive marketplace.
For the HR department, digital tools can free up employees' time by automating mundane and manual HR tasks so they can focus on value-added work to support business goals.
HR is ideally suited to benefit from automation as many processes require manual repetitive tasks such as onboarding or performance reviews.
Organizations investing in HR automation will benefit from:
Cost savings
Enhanced data visibility for every HR process
Increase productivity for HR teams
Improve employee experience and employee engagement
Support compliance goals
Streamlined HR processes
Fully remote onboarding
Having worked in the software industry for many years, I would recommend the following five-step approach to purchasing an HR automation tool:
Create a requirements brief that includes all of the required functionality. For example, what HR process will you automate first? What are your goals?
Know your budget in advance.
Bring any other relevant stakeholders on your journey with you (eg. IT, finance, HR teams).
Create a shortlist of HR automation tools.
Choose the best tool for your needs, get a demo, and speak with reference customers.
FlowForma's team of process experts has created a handy buyer guide for HR automation tools and software providers. I'd recommend reading this guide before you begin your vendor research.
Here I'll compare the top HR automation tools and provide useful insights into their features, pros and cons, and pricing.
Let's get started with FlowForma Process Automation.
FlowForma Process Automation is one of the leading tools for HR automation in the market. Its tools integrate forms, workflow, analytics, and document generation into one powerful tool designed to transform HR departments.
The key features of FlowForma Process Automation include:
Workflow Automation
Workflow automation is a key component of the FlowForma Process Automation Tool. It allows employees to design digital business processes that eliminate manual HR tasks. As a key driver of digital transformation, workflow automation boosts productivity, ensures seamless task management, and improves data quality and governance in HR.
Effortlessly embedded into HR workflows, forms enable employees to gather data in real-time at every business stage, ensuring a complete audit trail for well-informed decisions. AI-driven automation speeds up form completion, streamlining HR processes, boosting overall efficiency, and freeing up time for more value-added HR activities.
Learn more about the form automation feature here:
No code
FlowForma provides a no code process automation tool for HR. Its tool is designed for non-IT to automate processes without the need for coding skills. This is a key feature for HR professionals as it empowers them to automate processes without having to upskill with coding languages.
Learn more about the No Code feature here:
Analytics
FlowForma's analytics component provides HR teams and leaders with a 360-degree view of data in real time. It is an essential component of HR automation and provides better decision-making and reporting for HR departments.
Document Generation
FlowForma Document Generation enables users to effortlessly automate large-scale document creation. It allows users to eliminate manual document processes and replace them with beautifully designed Microsoft Word templates, all accessible and automated with a single click.
HR Automation examples
Key use cases FlowForma automates include:
Onboarding processes
Performance appraisal
Annual leave
Employee performance tracking
Maintaining employee records
HR management
HR Case Study
Eurofound is a European Union agency that conducts research and provides insights on social and work-related policies to enhance living and working conditions.
Eurofound selected FlowForma as its first choice HR automation software due to its competitive cost, dynamic features and proven track record in successful HR digitalization.
The process Eurofound automated was complex and involved all staff and was overseen by each staff member’s reporting officer to assess job performance and ensure alignment with core company values.
After receiving initial training from the FlowForma team, Eurofound took just one week to develop a solution tailored to the complexities of the HRDP. This solution involved multiple stakeholders, incorporated extensive form exchanges, and included an appeals process within the workflow.
This was just one of the processes Eurofound digitalized. Through its digital transformation program, the organization achieved a 75% improvement in business efficiency. Read the full Eurofound case study here.
Copilot
With FlowForm's AI-powered Copilot, you can build HR processes such as onboarding in minutes. Learn how in this interactive demo:
Reviews from customers on the G2 review platform have highlighted the top three pros of FlowForma Process Automation:
Ease of use: the collective sentiment among reviews is that the tool is easy to use, flexible and intuitive. It is ideal for automating manual processes across the HR department.
Automation: automation is one of the key benefits of process automation. One customer recommends starting with a simple process to automate followed by more complex processes.
Efficiency: improved efficiency across the business, driving cost-saving, and productivity is highlighted as a benefit of FlowForma Process Automation.
Users have identified the learning curve as a key con for FlowForma.
Feedback included:
Learning curve: while most customers found the platform easy to use, some customers feel there is a steep learning curve to using the platform.
FlowForma’s pricing model is straightforward to comprehend. Starting at $7 per user per month for unlimited processes.
This package includes:
Unlimited Forms
Unlimited Workflow Automation
Unlimited Document Generation
FlowForma Engage
FlowForma SureStart Onboarding
Cflow is a workflow automation software with features designed to help organizations streamline their HR workflows and drive HR automation.
Key features of Cflow include:
Cflow customer reviews on G2 have highlighted ease of use as a key con of the tool.
Ease of use: users have highlighted that it is easy to use and easy to generate reports with minimal effort.
Key cons include:
Learning curve: due to the complexities of the platform, users find there is a steep learning curve.
Performance issues: users have found the tool slow in some areas of the business.
Cflow pricing starts at $7 per user per month and scales for increased numbers of users. The happy package includes:
Minimum 10 Users
Maximum 20 Processes
10 Dashboard Reports
10 Table Reports
Kissflow is a low code process automation tool with features that support HR automation.
Reviews from G2 have highlighted the following pros.
Ease of use: feedback highlights the interface and features are user-friendly
And cons included:
Missing Features: users have highlighted that some key features are missing from the platform
Learning curve: the platform could be more intuitive to use.
Complexity: the UX and UI could be improved in certain areas of the platform.
Kissflow pricing starts at $1,500 per month for limited features, simple use cases and internal users.
HiBob is a people management platform designed for HR, managers and employees. The platform supports HR automation across key use cases.
Key features include:
Core HR
Hiring
UK Payroll
Onboarding process
Performance
Compensation
Surveys
Time Off
Time & Attendance
Payroll Hub
People Analytics
Your Voice
Workforce planning
HiBob reviews on G2 have highlighted the following pros:
Ease of use: customers find it easy to find documents and add users to the system.
Missing features: the consensus is that platform usage could be improved with the addition of more complex features.
Integration issues: some users found integrating third platforms challenging.
Customer support: customer support could be improved. Some customers reported being directed to live chat to solve all technical issues which delayed the resolution of the issue.
Pricing starts at $4 per user per month.
Comidor supports users in building enterprise-grade apps and automating end-to-end workflows with low code process automation. It also provides key features to digitalize HR processes such as jobs and skills.
Key features include:
Modern digital workplace for the hybrid workforce
Customizable business apps, intelligent workflows, and vertical solutions
No-code / Low-code application lifecycle management framework
BPM and Workflow Automation for end-to-end process automation
RPA, AI, and ML for data-driven intelligence
Comidor supports HR automation across the following use cases:
Personnel Management
Jobs and Skills Management
Personnel Resources Cost
Customer reviews on G2 have highlighted the following pros for Comidor:
Ease of use: customers agree the interface is modern and easy to use
The following cons were highlighted by customers:
Learning curve: there is a daunting and steep learning curve with Comidor
Customization: the customization options limit the functionality for customers
Configuration: feedback has indicated that the configuration of Comidor is challenging
Comidor pricing starts at $9 per user per month.
Nintex is a process automation and robotic process automation platform with HR-focused functionality and features for HR automation.
Nintex features include:
Process Identification
Process Management
Process Collaboration
Forms Automation
Workflow Automation
Application Development
Robotic Process Automation
Document Generation
eSignature
Analytics
HR processes include:
Microsoft Teams management
Leave requests
Employee onboarding
Customers have highlighted the following pros for Nintex:
Ease of use: users have suggested the platform is relatively easy to use
The following cons have been highlighted by Nintex customers:
Limited features: users would like to have more features and functionality to improve the platform
Speed: customers have highlighted performance issues with the platform when deploying complex automation processes
Cost: the cost may be too high for some organizations compared with other solutions in the market
Pricing starts at $25,000 per year.
Frevvo is a workflow automation platform with specialist HR functionality for HR automation.
HR processes include:
New Hires
Employee Onboarding
Timesheet Management form
Travel Mileage Reimbursement
Travel Authorization
Vacation Request Form
Expense & Mileage Reimbursement Forms
Expense Claims
Customer reviews on Capterra highlight the following pros:
Customer service: according to reviews, customer service is good for onboarding new customers
The following cons were highlighted:
Complex: slow to automate workflows due to the complexity of the platform
Features: lack of code libraries available
Install: Install was difficult and slow
Pricing starts at $400 per month.
Personio is designed for HR process automation across a wide range of use cases.
Features include:
Time Tracking
Absence Management
HR Helpdesk
Digital Employee File
On-/Offboarding
Whistleblowing
Talent Management
Performance & Development
Training
Applicant Tracking
Applicant Sourcing
Posting Bundles
Compensation Management
Surveys
Personio pros listed on G2 include:
Ease of use: the user interface is simple and easy to navigate
And the cons included:
Slow: slow loading time can issues with complex tasks
Integrations: integrations with third-party applications can be complicated
Navigation: some users find the navigation difficult when using the platform for the first time
Pricing is customized based on business requirements.
People Force is a platform designed to manage the entire employee experience lifecycle and automate HR tasks and activities.
People Force pros listed on G2 include:
Intuitive: customers have noted that the platform is easy to use
And the cons included:
No feature for time off: there is no feature for calculating time off
The product development process is slow: if you propose an idea, there is no timeframe for when developers will have implemented this idea
Pricing starts at $2 per user per month.
GoCo is a platform designed specifically for HR and payroll.
Pricing starts at $5 per user.
I hope this analysis of the most prominent HR automation software can support your journey to successful HR digitalization.
As discussed the benefits of HR automation can be transformational and create a positive employee experience, improve productivity and save time and money for the HR department.
If you'd like to learn more about how we support digitalization, please check out our dedicated FlowForma HR webpage.
If you're interested in taking the next steps with HR automation, speak with FlowForma's process experts for insights to guide your journey. Book your demo today to get started!