Kissflow Vs Nintex Features, Pricing, Reviews Comparison in 2025

Choosing the right process automation tool can be a game-changer for your business, but with options like Nintex and Kissflow, it’s easy to feel overwhelmed. Although both platforms promise to streamline workflows, they have different strengths and cater to different business needs. 

In this article, we will weigh in on the Nintex vs Kissflow debate and take a detailed look at their features, reviews, and price points. 

Additionally, we’ll also explore how FlowForma addresses common challenges faced by Nintex and Kissflow users and emerges as a leading alternative for workflow automation. Let’s dive in!

What is Nintex?

A glimpse of what Nintex offers

Nintex is a process automation platform designed for enterprises and tech-heavy businesses that need capable and scalable automation tools. It is known for its low-code and integration capabilities, which facilitate the automation of complex workflows and are suitable for organizations with intricate processes.

The platform includes advanced features such as robotic process automation (RPA) and analytics, which can be used to enhance workflow automation. However, these features require technical knowledge to implement and manage effectively, which may present challenges for smaller teams or users without technical expertise.

Pros

• Automated document generation for salesforce 
• Seamless integration with Microsoft tools
• Scalable for large enterprises

Cons

• Steep learning curve for non-technical users
• Has a higher price point for advanced features

User reviews

Nintex holds a 4.2/5 rating on G2, based on over 1,300 reviews, highlighting its reputation in the process automation market.

Nintex’s review on G2

Most users highlight its automation capabilities as the tool’s key strengths but voice concerns about its complexity, steep learning curve, and pricing.

What is Kissflow?

Kissflow’s homepage

Kissflow is a no-code workflow automation platform that enables users to design, automate, and manage business processes without extensive coding knowledge.  The platform offers features such as drag-and-drop workflow design, integration with third-party applications, and real-time analytics. These capabilities make it suitable for small to medium-sized businesses (SMBs) and non-technical users who want to automate processes quickly without relying on IT teams.

However, Kissflow’s simplicity comes with trade-offs. While it offers task-specific automation capabilities, it lacks the advanced features and scalability needed for complex, enterprise-level workflows. For example, businesses with high-volume processes or intricate compliance requirements may find Kissflow’s capabilities insufficient.

Pros

• Easy to use, even for non-technical users
• Flexible pricing plans that work for all kinds of businesses
• Quick setup with pre-built templates

Cons

• Limited scalability for large enterprises
• Lacks advanced automation features

User reviews

Kissflow holds a rating of 4.3 out of 5 stars on G2, largely due to its user-friendly interface and workflow automation capabilities. Ease of use is one of the most common pros that users report with automation and customization closely trailing. 

Kissflow reviews on G2

Similar to our assessment, many users also point out that the major limitation of the tool is its limited feature list, which prevents businesses from using it as an end-to-end automation solution.  

Nintex vs Kissflow: Key Features Comparison

Before continuing with the Nintex vs Kissflow matchup, it’s important to realize that both tools, although powerful in their own right, serve different customer bases. 

The main target audience for Kissflow is a typical small business or an independent team that is looking to automate simple processes with quick and easy solutions. Nintex, on the other hand, targets enterprise IT teams with more intricate requirements and complex automation needs. 

Here’s a detailed comparison of the key features of both to help you determine which one is the right choice for your business: 

Key features of Nintex

• Advanced process automation: Supports workflow automation, robotic process automation (RPA), and document generation.
• AI & machine learning integration: Uses AI-driven insights to improve automation and optimize processes.
• Powerful workflow builder: Drag-and-drop tool with advanced customization for complex, multi-level workflows. 
• Enterprise integration: Integrates with Microsoft 365, SharePoint, Salesforce, SAP, and more.
• Document generation & e-signatures: Automates PDF generation, contracts, and e-signature approvals. 

Key features of Kissflow

• No-code automation: Allows business users to automate routine processes without IT dependence. 
• Pre-built templates: Comes with ready-to-use workflow templates for HR, finance, and operations to speed up automation. 
• Form builder: Customizable forms for data collection, approvals, and workflow automation. This feature is particularly useful for HR teams handling employee onboarding. The HR personnel can create digital forms for new hires to fill out, and the system will automatically route approvals to the relevant department heads.
• Integration capabilities: It supports Google Workspace, Zapier, and other third-party apps but lacks deep integration with enterprise tools like SAP or Microsoft 365. 
• User-friendly interface: Kissflow’s simplified dashboard ensures a minimal learning curve so that businesses can implement automation without extensive training.

Nintex vs Kissflow: Pricing Comparison

As mentioned earlier, Nintex and Kissflow cater to different business needs, and their pricing plans also tell the same story. The main difference is the freedom you get, as Nintex allows you to choose between a consumption-based or a user-based license model. Kissflow, on the other hand, offers a tiered, per-user model that is catered to its target market. 

Nintex pricing

• Consumption-based pricing starts from £21,175 annually with unlimited users and workflows for both Nintex Automation Cloud and Process Manager solutions.
• User-based license starting from £21,175 annually for 250 users for Process Manager and £34,000 annually for Nintex Automation Cloud
• Add-on modules and different packages are offered for enterprise customers

Kissflow pricing

Kissflow offers a tiered user-based pricing model that starts with £1,100 ($1,500) monthly for basic users and additional costs for businesses needing more advanced capabilities. 

Nintex vs. Kissflow: Which Is Best for Your Business?

Choosing between Nintex and Kissflow depends on your business size, technical expertise, and automation needs. Below is a direct comparison to help you decide:

Ease of use

Kissflow stands out for its simplicity, catering to non-technical users who want to build workflows quickly without writing code. Its drag-and-drop interface makes automation straightforward and approachable. In contrast, Nintex is more complex and better suited for technical users, often requiring IT involvement or Nintex support, which will only be available till 2025. 

Scalability

Nintex is built for large enterprises that need to manage high-volume, multi-step workflows across different departments.

Kissflow, while effective for small and mid-sized businesses, lacks the depth and scalability required for enterprise-wide automation. It’s best suited for teams that need simple, repeatable workflows without heavy customization.

Pricing

Of the two, Kissflow is the more affordable solution, offering per-user pricing that makes it cost-effective for growing teams. It is a feasible solution for businesses looking to automate workflows without a significant upfront investment. 

Nintex comes at a higher price point and is suitable for organizations that need AI-powered automation, compliance management, and robust workflow execution.

The final verdict

Nintex is the better choice for businesses that require advanced automation, enterprise integrations, and AI-driven insights. It is designed for large organizations managing complex processes that need scalability and advanced workflow customization.

Kissflow is suitable for teams that need an affordable, no-code automation platform with a fast learning curve, making it suitable for small businesses and non-technical users seeking an easy-to-use workflow solution.

Move Over the Nintex vs Kissflow Debate and Embrace FlowForma for Workflow Automation

While the Kissflow vs Nintex debate focuses on balancing ease of use, scalability, and pricing, there’s a more compelling alternative—FlowForma. Designed for businesses that need powerful automation without complexity, FlowForma combines the no-code simplicity of Kissflow with the enterprise-grade capabilities of Nintex, creating an intelligent and highly efficient workflow automation experience.

Why does FlowForma stand out?

1. True no-code automation

Unlike Nintex, which requires IT expertise for advanced automation, FlowForma allows business users to create, modify, and deploy workflows without writing a single line of code.

2. Powerful workflow & process builder

FlowForma goes beyond simple automation by enabling multi-step approvals, conditional logic, and dynamic forms to streamline even the most complex business processes. This flexibility is ideal for organizations with intricate workflows, such as Blackpool Teaching Hospitals. They used FlowForma to automate their manual, paper-based processes and were able to save time while better adhering to the information governance rules.

FlowForma in healthcare. How FlowForma changed the game for Blackpool Teaching Hospitals

3. Seamless integration

It connects effortlessly with Microsoft 365, SharePoint, Teams, Microsoft Power BI, and third-party applications without the need for extensive configuration.

4. AI Assistants for workflow optimization

AI Agent: FlowForma's AI Agent can be set up with conditions, events, and straightforward instructions in plain English, allowing it to execute tasks efficiently. It can, for instance, extract essential details such as invoice amounts or supplier names, conduct sentiment analysis, or evaluate CV content based on specific criteria. 

FlowForma Copilot: FlowForma’s AI Copilot leverages advanced models to process both text and image data, making workflows faster and smarter. Just like chatting with a friend, you can ask it for assistance, and it will build your workflows for you and have a significant effect on your overall efficiency and performance. This feature is particularly beneficial for industries like energy, healthcare, and finance, where speed and accuracy are critical.

See how fast Copilot builds an IT Incident Management Process in this interactive demo. 

5. In-built compliance & governance

Automates processes while ensuring regulatory compliance for industries like healthcare, finance, and manufacturing. For example, Aberdeen Radiation Protection Services (ARPS) had several compliance problems including but not limited to the misplacement of critical instruments, human errors in documentation, and slow invoicing. FlowForma simplified its audit trail and made its workflows twice as efficient in a very short time. Learn how ARPS is thriving in a regulation-heavy industry with FlowForma’s help.

6. Pricing

FlowForma offers transparent and cost-effective pricing, making it an attractive option for businesses of all sizes. Unlike Nintex’s higher price point and Kissflow’s limited scalability, FlowForma provides enterprise-grade features at a competitive cost, ensuring you get the best value for your investment.

Here’s a head-to-head comparison of FlowForma vs Nintex vs Kissflow. 

We have collated feedback from G2 reviews into handy charts. The reviews are from real users on G2.

Kissflow Vs FlowForma

Infographic showing G2 reviews of Kissflow vs FlowForma

Nintex Vs FlowForma

Infographic showing Nintex vs FlowForma

Experience the Difference in Process Automation with FlowForma

Whether it's Nintex vs Kissflow or a comparison between other tools, why settle for limitations when you can unlock smarter, faster automation?

FlowForma is trusted by enterprises across industries, offering unmatched flexibility, robust reporting, and an intuitive interface that empowers teams to work smarter, not harder.

Try FlowForma today with a free trial or book a personalized demo to see how it can transform your business processes.